2022-03-22 Annual General Meeting AGENDA

Minutes / By

ALBURY WODONGA MOTORCYCLE ENTHUSIASTS CLUB INC. 

AWMEC Logo

Incorporated 2015 (Vic) Cert No. A0091002P ABN 36 359 421 929 

PO Box 1400, Albury NSW 2640 www.AWMEC.com.au 

ANNUAL GENERAL MEETING AGENDA 

MEETING TO BE HELD MARCH 22nd 2022 at 7.30pm 

VENUE: German Austrian Australian Club – 5 McFarland Road, Wodonga 

  1. ATTENDANCE & APOLOGIES (all financial Club member attendees need to be recorded, only members  financial prior to the date of the AGM are eligible to vote or hold Committee positions) 
  2. CONFIRMATION OF 2021 AGM MINUTES  
  3. REPORTS TO MEMBERS for 2021 year activities of AWMEC 
  4. Presidents Report 
  5. Treasurers Report 
  6. Membership Officers Report 
  7. ELECTION OF COMMITTEE, OFFICE BEARERS & SUB COMMITTEES 
  8. COMMITTEE (the current Committee will stand down & positions declared vacant)  Executive Committee 
  9. President 
  10. Vice President 

iii. Secretary 

  1. Treasurer 
  2. Membership Officer 

Ordinary Members – Additional Office Bearer Committee Positions 

  1. Club Web Manager & Editor 

vii. Bike Register & RMS / Vic Roads Liaison Officer 

viii. Welfare & Fellowship Officer 

  1. Meeting Activities Coordinator 
  2. Club Constitution & Rules Officer 

NOTE- Members of the Executive may also be elected to fill one of the above Additional Office  Bearer positions in which case that position would be deemed to be filled and not require an  additional Committee Member to fill that position for that year. 

  1. MACHINE EXAMINERS  
  2. NSW Machine examiners (minimum two positions, preferably three) 
  3. Vic Roads Permits Officer (one position as stipulated by Vic Roads) 
  4. SUB COMMITTEES 
  5. Ride Committee – 
  6. Chair  
  7. Members (at least 3) 
  8. Rally & Events Committee – 
  9. Chair  
  10. Members (at least 3)

iii. Fundraising & Regalia Committee – 

  1. Chair  
  2. Members 
  3. CONFIRMATION OF FEES – As there has been no increase in the Clubs fees since the Club started in 2015 and  costs continue to rise, the Committee proposes that the Joining Fee be increased to $40 (from $35) and that  the Annual Membership Fee increases from $35 to $40 if the key Committee Executive positions have been  satisfactorily filled at this AGM; if key Committee Executive positions remain vacant then the Annual Fees  increase to $80 to cover the cost of engaging a paid employee or contractor to carry out the duties of the  unfilled position/s on an ongoing basis or until those position can satisfactorily be filled.  NOTE – any change to the Annual Membership Fee would be effective for 2023 year; changes to Joining Fee  will be effective from the conclusion of the AGM. 

CLOSE OF AGM