2022-08-30 Minutes of General Meeting

ALBURY WODONGA MOTORCYCLE ENTHUSIASTS CLUB INC.

Incorporated 2015 (Vic) Cert No. A0091002P ABN 36 359 421 929

PO Box 1400, Albury NSW 2640 www.AWMEC.com.au

General Meeting – Albury Wodonga Motorcycle Enthusiasts Club (Inc) Minutes of meeting

Date: 30 August 2022 Time: 7.30 pm (meals available from 5.30pm)

NOTE: this meeting was originally scheduled for 23 August but has been rescheduled due to mix up with dates at the venue.

Venue: German Austrian Australian Club, 5 McFarland Road, Wodonga

Welcome & Attendees (as per attendance book) — 46 members and 1 Visitor

Phil welcomed and opened meeting at 7.30pm. Apologies for last week – although we did have an enjoyable get together and meal at ‘The Stump’ Hotel.

Thanks for turning up again apologies for those that travelled from far distances, however Lee and Phil have checked all the dates for the next meetings, to ensure this does not happen again.

Please ensure names are in attendance book. New members joining tonight please put name in members column.

Apologies

Mike Yerbury, Adam Greenwood, Russell Cole, Troy Shipard, Greg Parish, Ross Reilly, John and Sharon Kontista, Tony Ryan, Chris Jones, Len McCallum, Ben Humphries, Kelly Coutts-Smith, John Bullock, Dave and Ann Merbach, John Kirkby, Matthew Goodwin, Roger McGregor, Evelyn Male, Neil Hillas.

Previous Minutes – Minutes of General Meeting July 26th as circulated. Moved: Bruce Phemister, Seconded: Stewie McLean. All in favour – Accepted.
Business Arising from Previous Minutes
NSWHMA follow up & meeting – report

This Meeting was attended By Phil Stuckey, Michael Sarroff and Paul Bullock. Herewith Report from Phil – QUOTE

“ AWMEC summary of NSWHMA meeting, Jindera 31/7/22

Attended by Paul Bullock, Michael Sarroff & Phil Stuckey

NOTE this organization and these notes apply to NSW schemes only and do not apply to Victorian CPS.

NSW Historic Motoring Association (NSWHMA)

Is a NSW peak body reprinting clubs registered for HVS & CVS schemes & along with three other similar associations in NSW, have direct links into the RMS, Transport Minister & other bodies involved with rules & regulations for the above schemes.
NSWHMA is currently representing over 730 NSW Clubs with a membership of over 21,000 people. The majority of interestsrepresent approx 60,000 Historic vehicles and approx 5000 Classics. From Cars to Trucks, Motorbikes and also Tractors.
Main functions seem to be;
keeping member clubs in

o lobbying on behalf of member clubs directly to government & the bureaucracy.

o formed of the current rules, regulations & more importantly any likely changes.

o providing current & updated documents. The NSWHMA website keeps many of these up-to date documents available to members.

o advocating on behalf of member clubs including legal representation in relation to HVS & CVS matters (i.e., representing a local club who had a driver charged with driving a plated vehicle & not being a club member & representation if any member is challenged riding their plated motorbike to and from a club ride outside of point A to B)

o are an authorized body for certifying CVS registrations (not currently applicable to AWMEC) o Able to provide Mechanical Engineering advice phone support.

AWMEC should very much consider joining. Items

covered in the meeting

NSW rules & regulations covering HVS & CVS are fairly muddy & in a state of flux, not many things are set in concrete & this is further complicated by several different bodies involved within the regulatory authorities having different focuses & different interpretations of the rules & regs resulting in people/clubs getting different answers to the same question depending on which section of RMS etc. that you ask.
NSWHMA is working diligently on a framework to best represent all the members interests. This framework has an impressive communication structure to all relevant parties across the spectrum. There are 6 main bodies mixed of Historic and Classic. The framework is to represent the members interests to the best of its’ ability with direct communication to the Minister of Transport and the Policy maker within the RHM (Transport of NSW).
In addition to the above, NSW police may have their own interpretation of the rules which also adds to the confusion & risk of being charged for something which is not actually an offence (i.e. non club member driving plated vehicle)
The importance of the current forms available to view. Most importantly the VSI 6 and VSI 59. Visit NSWHMA web site at www.historicmotoring.com.au
Specific items to arise;

o Non club members can drive/ride plated vehicles provided they are correctly licensed

o Logbook only needs to be completed once for each day used & it doesn’t matter how many people subsequently drive/ride the vehicle; additional riders don’t need to complete the log book on that day

o As our club has elected to adopt the logbook system, our members no longer have access to maintenance & short journeys within 25km radius, these now have to go into the log book

o Relying on authorized Club rides without using log book is becoming increasingly contentious/problematic as per,

▪ police won’t accept anything other than written evidence of club event i.e., copy of club calendar & won’t accept electronic link via phone etc.

▪ Explains the importance to carry PAPER VERSIONS, of AWMEC Membership Card, Vehicle Papers and Club Ride Notice.

▪ if on a club ride you can only go to & from destination via nominated route, if you make your own way home you will need to complete logbook

▪ if attending another club’s event by invite, even if it’s added to our club’s ride calendar, this won’t be counted as a club ride & logbook will have to be completed

▪ riding to & from club meetings is not considered club ride & logbook would need to be completed.

▪ Relying on Club Ride provisions rather than logbook when riding interstate (in our case, mostly Victoria) can cause problems as although you are entitled to do so, police in other states may not accept it in which case you will have to prove that you are entitled to ride without completing the logbook which may be more trouble than its worth.

o As a result of the above, many clubs are now making it a requirement for their members that all uses of their vehicles are entered in RMS logbooks & that members no longer rely on registered club ride use provisions.

o Although not regulated yet, there is a move towards requiring pink slips for annual renewals (& blue slips for first reg) rather than club machine examiners signing off on machine safety on inspection (our examiners would still need to sign that the member is a current financial member & that the bike complies with the HVS requirements). NSWHMA recommend that clubs go this way to take legal liabilities off examiners & the club who can both be sued for approving a defective vehicle in the case of serious accidents etc. They also believe this will be brought in as a requirement sooner rather than later.

o Tires have a maximum allowable life of ten years regardless or the condition of the tire

o Clubs are responsible for ensuring that members vehicles meet the requirements of the Historic Vehicle Scheme (in our case) & that any modifications made are within

the scheme rules & documented on an ongoing basis. Department is increasingly policing this & approaching clubs for records of vehicles in question. Keeping vehicle details & photographic record of all vehicles is recommended & ensure members notify of any modifications when made. Clubs have to police this & have the right & responsibility to take the club plate from any member who is not meeting the requirements of the scheme & advise RMS accordingly.

Quite a bit of the meeting was spent on the Classic Vehicle Scheme (CVS) which covers modified classes of vehicles (rather than historic, as originally built as in HVS). We don’t currently access CVS which would generally be more applicable to cars etc but could do through NSWHMV if we so chose (but seems to be pretty complex area with lots of shades of grey).

We strongly encourage AWMEC to join as a member. The fees and very justifiable. The wealth of up-to date information available to us, the on-going support and the networking potential makes it all worthwhile. It would also be worthwhile for the Clubs representative & possibly NSW machine examiners to attend NSWHMA meetings & events. Visit their web site at www.historicmotoring.com.au “ UNQUOTE.

Discussion from this Report

Question from Stewie _ If a club meeting is on the ride calendar – (is this acceptable)

Paul Bullock Responded – your journey to the starting point of the ride and if you return on another route – this is a contentious matter.

Phil’s comments from the NSWHMA meeting:

There is pressure from the police to bring in Pink Slips for annual renewals, as well as blue slips for First registrations Our examiners will still have to sign that the member is a current financial member of the club.

This is not a legal requirement at the moment but there is pressure being placed from the department’s that this could become a legal requirement.

The legal implication is that, if there is a significant accident and the vehicle was deemed unsafe – the club and examiner may be held liable.

If the vehicles were signed off by a recognised accredited mechanic – this takes the responsibility out of the club’s hands.

They are advising clubs to consider this, and as a club, this, must be something to discuss further. Maximum life of tyres – NSW – 10 Years Maximum. VIC – No Limit.

Clubs are responsible for ensuring that the vehicles meet the requirements of the Historic Vehicles Scheme. Any modification made – meet with scheme rules, and any changes are documented on an ongoing basis, the department is increasingly policing this and approaching clubs for records of vehicles in question. Keeping vehicle details and photographic records of all vehicles is recommended – (this is the what the clubs aims to do ) and ensure members notify the club of all modifications when made. Clubs must police this and have the right and responsibility to take away the club plate from any member that does not meet the requirements of the scheme

The fees for the NSWHMA. – $60 joining fee – and $40 dollars a year

This is well worth joining. Paul Bullock our Liaison officer will be our club representative.

This will be proposed at a committee meeting to Join this organisation.

Comments from Paul Bullock:

There was a lot of comment about people wanting to extend the logbook days, which they are not happy to do – as the logbook system was not set up to be a daily drive. We have 60 days in NSW – this allows a ride every weekend and the odd occasion to test ride. You don’t have to put your name in the book all they want to see is that the day is used. – For usage on a daily basis and if we behave ourselves, I do not see too much changing. As the liaison officer for NSW, I see this organisation as a wealth of knowledge and support , as it would be good to ring somebody for information and if they don’t know they will find out for you . When you ring RMS it is not the greatest of help.

Michael Sarroff: was in total agreement with Paul and his comments and for us to join the organisation.

Phil: NSW system is different to VIC. It is quite disjointed, several sections within the NSW department that deal with aspects of these schemes and depending on which section you ask – you get a different answer to them same question. And the bodies that have a stake in this IE the Police – will have a different interpretation of the rules. VIC is more centralised and organised and you can get a direct answer to a question.

Phil asked if there were any questions on this

Donation proposals to go to committee

Please pass on any ideas/ suggestion for club donations, to the committee.

Correspondence (In and Out) Clinton Van de Stadt, Secretary

Cootamundra Antique Motor Club Rally – “100 Ton Run” – 19th November 2022- Eligible bikes must be Manufactured pre-31 Dec 1955. – Entries close 29 October 22

The Corryong Historic Machinery Club Inc – Newsletter

“Historic Vehicles “newsletter – August 2022.

Email from Glen Weltner – Sold his bikes- reported to Chris Brosolo – to remove Bikes from the register

Peter Fagan – Rogers Tyres (Roger has been sorted out)

Email -from Consumer Affairs accepting our changes to constitution (This Required a payment for the changes – $191.10) Phil noted more changes to the constitution need to be made and this will incur further costs

Tarcutta Classic Vehicle Club – Inaugural Tiddler Run – 22 October 2022.

Motor Cycles to be: under 250cc, be at least 30 years old , have historic or full Registration or have RMS permit- Entries to be in by the – 15/10/22. Contact Dave Edgar 0480 231 223 email: rotoreggie@bigpond.com

Membership Officer’s Report: Chris Brosolo, Membership Officer

Currently 216 members, 1 new member: Peter Dwyer.

New member introductions:

Peter Dwyer, Peter moved to Wodonga from Hay. He has 1980- 900 SS Ducati. Welcome Peter!

Treasurer’s Report: David Lutton, Treasurer

Opening Balance $24 545.14

Income: $155.00 Raffle (July)

$80.00 Memberships

Total: $235.00

Expenses: $79.92 Closing balance: $ 27,700.92

NOTE Income & expenditure Spread sheet available on request

Rally Account:

Opening balance: 3,359.16

Income (Entries + Int) $ 665.17

Expenses: Rally Badges. $75.00

Trophy engraving. $66.50

Safety Vests etc. $98.20

Stubby Holders. $439.09

Closing Balance. $3,145.54

Editor/Web Manager’s Report: Michael Sarroff, Web Manager/Editor Feature Bike in Report – Ducati 916

Website Additions and Improvements

The website is doing well with a big clean-up within the For Sale and The Wanted sections. As per the club’s policy, we do a clean-up of posts after the expiry date of 3 months. – Unless instructed by the member posting to do otherwise with the content.

Total Unique Visitors

Top viewing days

Monday
Sunday

Devices viewing from

Desktop 33 %
Mobile 62 %
Tablet 5 %