2022-10-25 NOTICE OF SPECIAL GENERAL MEETING
TO BE HELD AS PART OF OUR GENERAL METTING ON: Tuesday October 25th at 7.30pm
VENUE: German Austrian Australian Club, 5 McFarland Road, Wodonga
At the time of forming the AWMEC in 2015, as we incorporated in Victoria, the NSW RMS required that we have a section in our Constitution formally forming a NSW branch of the Club in which we outlined the rules for operating under the NSW HCRS scheme. To meet RMS requirements, we added Appendix 1 to our constitution.
As RMS have subsequently changed a number of the rules relating to the HCRS (particularly with the introduction of the log book system and its flow on effects), our Appendix 1 is out of date & incorrect and as a result we have to update Appendix 1 (& constitution) and our club rules to also reflect these changes.
In an attempt to lessen the need to change Appendix 1 in future, the proposed changes relating to RMS rules have been kept as general as possible & refer to our club rules (which can be easily updated) with current RMS rules and operating requirements. Although some sections of Appendix 1 remain current, most of Appendix 1 has been updated and is proposed as a complete document.
The Committee proposes that the current Appendix 1 in the Clubs Constitution be removed and replaced by a new Appendix 1 as follows:
APPENDIX 1 (Rule 2. c. ii) – Amended 25-10-2022
ALBURY WODONGA MOTORCYCLE ENTHUSIASTS CLUB INC. NEW SOUTH WALES (NSW) BRANCH
RULES FOR THE USE OF VEHICLES USING THE HISTORIC CONDITIONAL REGISTRATION SCHEME (HCRS) ISSUED THROUGH THE NSW ROADS AND MARITIME SERVICES (RMS)
PART 1 – ELIGIBILITY
1. To be eligible, the applicant must be a current financial member of the Albury Wodonga Motorcycle Enthusiasts Club Inc. The motorcycle must be at least 30 years of age from the year & month of manufacture or as alternatively determined by NSW RMS. The onus of proof of age shall rest with the applicant. The final arbiter shall be the clubs’ committee.
2. Vehicles permitted under the HCRS must be as close to original condition as is practical. Safety related modifications and period options and accessories may be added.
3. All members applying for HCRS permit through the AWMEC confirm that they have read the Clubs rules and fully understand their responsibilities and agree to abide by these Rules. This is the basis on which permit documentation under the HCRS will be issued by the Club.
PART 2 – VEHICLE USE
Historic vehicles can only be used in accordance with the NSW Roads and Maritime Services rules applicable at the time of use and within the AWMEC rules & policies (refer to the RMS web site and Club rules for current conditions of use).
PART 3 – RESPONSIBILITY OF CLUB MEMBERS
1. All general enquiries relating to the HCRS must be directed to the Clubs Permits Officer. Individual approaches to the Roads and Maritime other than those relating to a member’s specific permit requirements, are not permitted.
2. Historic number plates are issued to a member of the club and are not transferable either to another vehicle or person in the event of the vehicle being sold.
3. Plates must be immediately returned to Roads & Maritime Services;
a) In the event of the sale of the vehicle for which the plates are issued,
b) Upon the member’s resignation from the club,
c) Upon the member’s failure to remain a financial member within the meaning of the Constitution of the club or on failure to pay any levy that may be constitutionally, approved by a duly constituted Club meeting,
d) At the directive of a Club Committee decision,
e) If the Club Machine Examiner considers the vehicle has become unsafe or altered after it has been inspected.
Members access to the HCRS is granted on the condition that the Clubs rules and participation requirements applicable at the time, are met. The Committee retains the right to refuse authorisation for a permit or permit renewal if the Clubs rules are not complied with or if the vehicle does not meet the RMS and Clubs requirements.
PART 4 – ANNUAL VEHICLE INSPECTION
Annual vehicle inspection must comply with applicable Roads and Maritime Services requirements.
1. All vehicles must undergo an annual inspection as determined by RMS & the Club,
2. Official persons will be designated as Club Machine Examiners by the Club. Club examiners are authorised to complete documentation on behalf of the Club for new permit applications and renewals,
3. The clubs Machine Examiners may certify a vehicles roadworthiness or alternatively, the Club or RMS may require that members obtain a safety check (pink slip) from an authorised inspection station,
4. Members must be current financial members at the time of applying for a club permit or permit renewal,
5. Chassis and engine numbers will form part of the identification of an Historic vehicle. Any change must be notified in writing to RMS and the Club’s Permits Officer. The Club requires three photos (both sides & rear) of the vehicle on first registration and if any modifications are subsequently made to the vehicle.
PART 5: INSURANCE
The registration fee payable to the RMS also covers CTP insurance issued under the Motor Accident Compensation Act. Members should note the following concerning CTP insurance:
1. CTP insurance only provides cover for personal injury claims against the owner/rider by other road users, as a result of an accident. It does not cover property damage.
2. CTP insurance only provides cover where the motorcycle is used on public roads or road-related areas (eg footpaths, nature strips, public driveways, public car parks etc), but not private property.
Members are encouraged to take out Third Party Property Insurance as a minimum. It is also recommended that members consider Comprehensive Insurance cover.
END OF RESOLUTION